Giving Policies

Temple Shalom

Renovations Capital Campaign

Donations / Gift Acceptance Policy

(Board Approved 1/9/24)

A. Purpose

This Renovation Campaign Gift Policy shall apply only to Temple Shalom's 2023-2025 Renovation Campaign (the “Campaign”) and the specific goals and objectives of the Campaign. Temple Shalom will separately continue its other annual fundraising activities aimed at strengthening the Temple's overall development program and financial position throughout the course of the period of the Campaign.

B. Policy Statement

Temple Shalom will count towards the Campaign all gifts and pledges made during the period of the Campaign and designated by the donor to be used toward the Campaign goals. Temple Shalom will honor and uphold donor designations for specific purposes within the campaign. Temple Shalom reserves the right to refuse such gifts that are not consistent with campaign goals.

All gifts and pledges received during the specified period of the Campaign and designated for such purpose by the donor, will be counted towards the Campaign. The period of the Campaign shall commence on January 1, 2024 and shall conclude on or about December 31, 2026. The concluding date of the campaign may be extended by majority vote of the Temple Shalom Board of Trustees. Any gifts and pledges received will be only counted once for this Campaign or any other campaign for which the gifts and pledges are associated.

C. Assumptions

• Any gift to the Campaign for Temple Shalom will substantially benefit the Temple in a manner that is consistent with the Temple's mission and purpose of the Campaign.

• The gift is complete, voluntary, and unconditional, with no substantial benefit transferred to the donor in return for the gift.

• The gift is free of substantial restrictions on the use of the donated items, other than being used for the purposes of the Campaign (e.g., related planning expenses, construction, renovation materials). An example of an unreasonable restriction is granting the donor control over consultants, firms, or vendors hired for the Campaign including the performance of any objectives, functions, or goals related thereto.

• All gifts to Temple Shalom for the Campaign will be accompanied by a Donor Pledge/Giving Card that includes sponsorship opportunities, gift amount, payment method, payment timeframe, the name(s) buy which donor wishes to be recognized and type of transaction.

• If Temple Shalom is unable to use a gift as stated in the solicitation appeal or in the donor's communication, a representative of Temple Shalom shall contact the donor and request permission to apply the gift to another purpose or offer to return the gift.

D. General Accounting Standards

The following outlines the general standards for such gift accounting. The Temple, upon approval of the Board of Trustees, reserves the right to modify these standards either in general or to accommodate specific situations and without notice.

Monies collected for the Campaign will be segregated from other Temple assets and held in an account designated as the "Renovation Campaign Fund." These funds will not be used for any purpose other than to cover expenses directly related to the Campaign. These funds will be overseen by Temple Shalom’s Board of Trustees under the guidance of the Finance Committee of the Board of Trustees.

II. Types of Gifts

a. Cash Gifts include cash, checks, credit cards, wire transfers, and online donations. For gifts made by credit card, any bank or processing charges which reduce the amount received are treated as expenses, and do not reduce the amount of the credited gift. All one-time cash gifts will be expected to be completed at the time of transaction.

b. Pledges are promises to contribute a specified amount at a specified time in the future, or on a specified schedule with multiple payments. Pledges are expected to be fulfilled with contributions of cash (as defined above) or stock. Given the timeline for this project, the goal is to have all pledges be 50% paid within the first year and 100% fulfilled within the second year or sooner, if possible.

c. Stocks and Measurable Securities are also acceptable gifts. Upon receipt of a gift of donated securities, the Temple Financial Administrator will immediately authorize the sale of the securities, with the proceeds placed into the campaign account. The gift amount will be calculated based on the net pd. In-Kind Contributions-Contributions of Goods or Services may be accepted by Temple Shalom as needed but will not necessarily be counted towards the Campaign. Temple Shalom will not issue a receipt showing the cash value of such gifts but will acknowledge receipt of the object or service by name or description. It is the sole responsibility of the donor to determine and verify the value for tax purposes.roceeds at time of sale.

III. Unacceptable Gifts

The Board of Trustees will, at its sole discretion, determine the acceptability of any gifts it deems to fall outside of the established policy guidelines. Temple Shalom is not required to accept any charitable gifts or contributions including, without limitation, those which:

a. Are designated with restrictions that fall outside of the Temple's mission or the campaign goals;

b. May cost the Temple, or be considered a potential liability or penalty of any kind; or

c. Have conditions which the Board of Trustees believes at its sole discretion are not in the best interest of Temple Shalom or that fall outside ethical boundaries.

IV. Sponsorship Opportunities, Recognition, and Benefits

All Campaign Donors will be recognized on the Renovation Campaign Recognition List unless anonymity is requested. Donor names may be recognized in broad gift categories.

Visionary - $300,000 and above

Founders – $100,000 - $299,000

Leaders - $50,000 - $99,000

Partners - $25,000- $49,999

Supporters – $10,000 - $24,999

Builders - $2,500 - $9,999

Friends - $1,000 - $2,499

V. Contingency Policy

Early gifts and lead gifts that are designated as "start-up-funds" may be expended to fund early hard and soft costs associated with the Campaign. Donors will be made aware and shall agree as to whether their funds can be designated as "start-up-funds" commitments.

VI. Gift Acknowledgment

Written, timely, and specific acknowledgement of all gifts to the Campaign is required. The IRS requires specific acknowledgement of all donations of $250 or more. Temple Shalom’s Board of Trustees and the Advancement Committee further require acknowledgement of all gifts in accordance with IRS standards to include: date of receipt; amount received; and the statement that "no goods or services were exchanged for this donation."

It is, therefore, required that:

a. All gifts must be acknowledged in writing within 72 hours of receipt of donation

b. A personal phone call must be made to all Campaign donors at all Sponsorship levels by the Executive Director, a member of the Clergy, or a designated member of the Board of Trustees within three (3) business days of the Temple’s receipt of the gift;

c. Communication leads including Campaign chairs, members of the Clergy, members of the Board of Trustees, the Executive Director, and other Temple designees will communicate with Campaign donors as frequently as necessary and reasonably possible. These efforts may include telephone calls, emails, handwritten thank you notes, newsletter updates, project progress reports, and invitations to specific meetings to discuss the Renovation Project; and

d. Public acknowledgement and recognition of donors must be made in accordance with how they want their names acknowledged, their specifications and requests.